Managing Content - Revision history

Admin at 20:11, 14 June 2016

2016-06-14T20:11:32Z

Admin: /* Workflow Editing */

2016-03-14T16:08:51Z

‎Workflow Editing

Admin at 16:08, 14 March 2016

2016-03-14T16:08:31Z

Admin at 16:03, 14 March 2016

2016-03-14T16:03:23Z

Admin: /* link Alias */

2016-03-14T15:57:27Z

‎link Alias

Admin at 15:56, 14 March 2016

2016-03-14T15:56:51Z

Admin at 15:55, 14 March 2016

2016-03-14T15:55:16Z

Admin: /* Managing Images and Other Resources */

2016-03-14T15:52:19Z

‎Managing Images and Other Resources

Admin: /* Managing Images and Other Resources */

2016-03-14T15:52:07Z

‎Managing Images and Other Resources

Admin: /* Managing Images and Other Resources */

2016-03-14T15:51:27Z

‎Managing Images and Other Resources

@@ Line 51: / Line 51: @@
 #Click on Manage Content and Resource Library from left side of the screen. On the right side of the screen you will see all of the folders and files already uploaded to the Resource Library.
 #Click on the folder that you want to put the new file in.
-#Then at the bottom of the screen put your cursor in the Add Files box and click BROWSE. This takes you to your computer screen to search for the file you want.
+#Then at the bottom of the screen put your cursor in the Add Files box and click CHOOSE FILE. This takes you to your computer screen to search for the file you want.
 #When you find your file, highlight it and then click the OPEN button. When the file name appears on the screen below, click the APPLY button.
 #If you need to add a new folder, click in the Add Folder box and type the name for your new folder and click APPLY.

@@ Line 232: / Line 232: @@
 '''''Content Managers in Workflow Editing''''' <br />
 In both immediate and workflow, content manager can be selected who can only edit certain areas of the site. In workflow mode, those content managers can save changes but must submit them to administrators to publish.
 Creating Content Managers

← Older revision		Revision as of 16:08, 14 March 2016
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	'''How to Delete Items''' <br />		'''How to Delete Items''' <br />
	To delete menu choices click on the paper/pencil icon next to the menu item you wish to delete. When the menu record opens, click on DELETE RECORD. To delete text boxes from a page, click on the paper/pencil icon next to the text box you wish to delete. When the text record opens, click on DELETE PAGE to delete that item.		To delete menu choices click on the paper/pencil icon next to the menu item you wish to delete. When the menu record opens, click on DELETE RECORD. To delete text boxes from a page, click on the paper/pencil icon next to the text box you wish to delete. When the text record opens, click on DELETE PAGE to delete that item.
		+
		+	==Workflow Editing==
		+	There are two editing modes with Contensive, immediate mode and workflow mode.
		+
		+	'''''Workflow vs Immediate Editing''''' <br />
		+	In immediate mode editing, changes you make to the content become live as soon as you save the changes. In Workflow mode, changes are saved and can be reviewed first before publishing to the live site.
		+
		+	'''''Enabling Workflow Editing''''' <br />
		+	To enable workflow, LOGIN and go to ADMIN. Click on SETTINGS and then PREFERENCES on the menu at the left side of your screen. This will open a record for site preferences on the right side of your screen. Check the box titled "Request Workflow Authoring". The next time the site is restarted all the necessary workflow records will be created and workflow will be enabled. To disable workflow, uncheck the Request Workflow box and restart the site.
		+
		+	To restart your site, LOGIN and go to ADMIN. From the menu on the left side of your scree, click on TOOLS, then ADVANCED, and finally RESTART CONTENSIVE. The site will stop for about a minute while workflow records are built or verified.
		+
		+	'''''Content Managers in Workflow Editing''''' <br />
		+
		+	In both immediate and workflow, content manager can be selected who can only edit certain areas of the site. In workflow mode, those content managers can save changes but must submit them to administrators to publish.
		+	Creating Content Managers
		+
		+	To create a content manager, you first create a group by clicking on MANAGE USERS and then GROUPS from the ADMIN page. This opens a list of all groups in your database on the right side of your screen. To add a group, click on the ADD button at the top of the screen. This opens a record where you will name your group and assign what content that group can edit under the "Authoring Permissions" Tab.
		+
		+	'''''Content Definitions''''' <br />
		+	Every page on the site is associated to a Content Definition. To see the Content Definition for a page, edit the page and click on the Control tab. The basic Content Definition for pages is called Page Content.
		+
		+	To isolate a group of pages to be edited by a select group, they must be associated to a Content Definition that the Content Managers have rights to edit.
		+
		+	As an example, to allow a group to edit the Legislative section of your site, you could create a new Content Definition called "Legislative Page Content" and assign the pages in the Legislative section to this definition. Then create a group called "Legislative Content Managers" and give that group edit rights to the these pages. Add someone to that group and they will be able to edit those page.
		+
		+	Since Content Definitions contains a large amount of data about how the content works, it would be tedious to create a new one. To make this easy, Content Definitions can inherit properties from other Content Definitions. The new Legislative definition therefore was naturally configured to inherit from "Page Content". This means all its properties would match and the only difference would be that those in the Legislative Content Managers group could edit some pages and not others.
		+
		+	Edit rights also inherit, so you if you created a group that could only manage Page Content, they could edit any page on the site, including Legislative Page Content but those with edit rights for Legislative Page Content could not edit Page Content.
		+
		+	'''''Making Workflow Changes''''' <br />
		+	When a content manager edits a page and makes changes they can simply hit Save or Ok. Those changes are saved but are not live on the public site. They can go visit the page on the public site and see the original page. If they then select "Render Workflow Authoring Changes" in the tools panel, they can see the changes on the site just as they would appear after publishing.
		+
		+	When the content manager is finished, they return to the editing page and "Submit Changes for Publishing". This locks the record so only administrators can change it and sends a notification to a group of administrators who review and publish changes.
		+
		+	The administrator can choose to review all changes to the site with the Workflow Publish tool, or review each change one at a time. They can also optionally use the "Approve Changes For Publishing" button, but freezes the page so even administrators can not edit it until it is published.
		+
		+	Administrators can publish or abort any changes to the page at any stage.
		+
		+	From the Workflow Publishing Tool, administrators can publish a group of select pages, all submitted pages, or only those approved for publishing.

← Older revision		Revision as of 16:03, 14 March 2016
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	==Making Pages Secure==		==Making Pages Secure==
	If your website has pages that require them to be secure (https://), such as a shopping cart where credit card information is collected, you can go to that page, login and click on EDIT. Click on the FEATURES tab for the page and check the box for "REQUIRES SECURE SSL CONNECTION". Before you can secure pages, you must first purchase and install an SSL certificate, which we can assist with.		If your website has pages that require them to be secure (https://), such as a shopping cart where credit card information is collected, you can go to that page, login and click on EDIT. Click on the FEATURES tab for the page and check the box for "REQUIRES SECURE SSL CONNECTION". Before you can secure pages, you must first purchase and install an SSL certificate, which we can assist with.
		+
		+	==Managing Sections==
		+	First Login to the site and click on the EDIT menu. Click on the paper/pencil icon for the menu that you want to edit. This will take you to a record that allows you to edit the menu name. After you make changes, click OK to save your edits.
		+
		+	'''How to Add New Menu Sections''' <br />
		+	To add new choices to your menu, click on the + next to the current menu (see above illustration). This will take you to a record that allows you to add a menu name and an alpha sort order. If you already have menu sections with an a, b and c, make sure you put d as the sort order for your new menu entry. After you add a new menu section, click OK to save it.
		+
		+	When a new section is created the system will automatically create a Section Landing Page so that the user has somewhere to go when clicking on the section name. You can edit this page as you would any other content page.
		+	In the site section record you need to input the following fields:
		+
		+	'''Name:''' This is the name of the section that appears in the site section list.
		+
		+	'''Active:''' This must be set to true by checking the box for it to appear on the live site.
		+
		+	'''Caption:''' This is the language that will appear in the site navigation header. If you choose to use a graphic for the menu by uploading a .gif in the menu image field then the caption becomes the text for the alt tag.
		+
		+	'''Default Template:''' This is the default template you wish to use for the site section pages.
		+
		+	'''Default Content:''' Allows you to define the default content definition for the section. Content definitions allow you to define different content editors for the section.
		+
		+	'''Menu Image:''' This allows you to upload a graphic (.gif) for the header navigation. (Note: if you choose to upload a graphic the software will not reformat the graphic to fit in the space it will display the graphic as you have uploaded it. So you need to make sure your image is the correct height and color to match your header navigation.)
		+
		+	'''Menu Roll-over Image:''' This allows you to upload a second graphic (.gif) for the header navigation to cachieve a graphic effect when a user mouses over the section ame. (Note: if you choose to upload a graphic the software will not reformat the graphic to fit in the space it will display the graphic as you have uploaded it. So you need to make sure your image is the correct height and color to match your header navigation.)
		+
		+	'''Hide from menus:''' Checking this box removes this section from appearing in a navigation menu
		+
		+	'''Block from Users:''' Checking this box allows you to block the entire section to a group; this block flows down to all the pages within the section.
		+
		+	'''Alpha Sort order:''' This field defines the order of the section in the navigational menu
		+
		+
		+	There are tabs in the section records as well, the tabs are as follows:
		+
		+	'''Java Script:''' Works the same as the tab in page content.
		+
		+	'''Select menus:''' Allows you to include this section in more than one navigation menu.
		+
		+	'''Content Blocking:''' Allows you to choose the groups that will have access through the block.
		+
		+	'''Control:''' Same as page content record.
		+
		+	'''How to Add Sub-Menus''' <br />
		+	To add new choices as categories underneath a menu item, click on the menu item. This will take you to the page for that item choice.
		+
		+	At the bottom of the text, click on the +, which will take you to a record where you can add a sub-menu Name, which will appear underneath the main menu item as a choice and a Headline, which will be the title for the copy on the page for that sub-menu. After you add a sub-menu, click OK to save it.
		+
		+	'''How to Delete Items''' <br />
		+	To delete menu choices click on the paper/pencil icon next to the menu item you wish to delete. When the menu record opens, click on DELETE RECORD. To delete text boxes from a page, click on the paper/pencil icon next to the text box you wish to delete. When the text record opens, click on DELETE PAGE to delete that item.

@@ Line 116: / Line 116: @@
 ; Add User To Group : if a group is selected, each time a user is redirected they will be added to this group.
-==link Alias==
+==Link Alias==
 Link Alias entries let you create alternative URLs. These are sometimes called User Friendly URLs or Perma-Links.

← Older revision		Revision as of 15:56, 14 March 2016
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	*To specify groups of users who are able to access this section, click on the Section Blocking Tab at the top of the record and check all groups listed on the page that you want to have access to the blocked section.		*To specify groups of users who are able to access this section, click on the Section Blocking Tab at the top of the record and check all groups listed on the page that you want to have access to the blocked section.
	*Click on OK when you are done to save your changes.		*Click on OK when you are done to save your changes.
		+
		+	==Making Pages Secure==
		+	If your website has pages that require them to be secure (https://), such as a shopping cart where credit card information is collected, you can go to that page, login and click on EDIT. Click on the FEATURES tab for the page and check the box for "REQUIRES SECURE SSL CONNECTION". Before you can secure pages, you must first purchase and install an SSL certificate, which we can assist with.

@@ Line 94: / Line 94: @@
 '''Content File Manager and Website File Manager''' <br />
 These tools are typically used by developers and designers, and can be found in the Tools folder of the Navigator. The Content File Manager gives you access to the location where all files are stored for every function in Contensive. The Website File Manager gives you read and write access to the physical website space on the web server.
 ==Link Forward==

← Older revision		Revision as of 15:52, 14 March 2016
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	'''''Upload a file to the Resource Library''''' <br />		'''''Upload a file to the Resource Library''''' <br />
−
	To upload a file to the Resource Library, perform these steps:		To upload a file to the Resource Library, perform these steps:

@@ Line 45: / Line 45: @@
 The Resource Library is the primary storage location where content managers store images and downloads on your site. Items stored in the Resource Library can be placed on any page, updated from one location, and moved from folder to folder within the Resource Library without a concern about changing the URL to the resource and causing a 'file-not-found' error. To add a file to the resource library you need to upload it from your computer.
-''Upload a file to the Resource Library'' <br />
+'''''Upload a file to the Resource Library''''' <br />
 To upload a file to the Resource Library, perform these steps:
@@ Line 56: / Line 56: @@
 #If you need to add a new folder, click in the Add Folder box and type the name for your new folder and click APPLY.
-''Place an image from the Resource Library on a Page''
+'''''Place an image from the Resource Library on a Page''''' <br />
 To add a picture,  login to the website and go to the page you wish to edit. Choose EDIT from the menu. Then put your cursor in the text box where you want to add the picture and click on the image icon near the center of the toolbar.

@@ Line 45: / Line 45: @@
 The Resource Library is the primary storage location where content managers store images and downloads on your site. Items stored in the Resource Library can be placed on any page, updated from one location, and moved from folder to folder within the Resource Library without a concern about changing the URL to the resource and causing a 'file-not-found' error. To add a file to the resource library you need to upload it from your computer.
-''Upload a file to the Resource Library''
+''Upload a file to the Resource Library'' <br />
 To upload a file to the Resource Library, perform these steps:
@@ Line 77: / Line 77: @@
 [[File:Image5.jpg]]
-'''Include a Link to a PDF File from the Resource Library on a Page'''
+'''Include a Link to a PDF File from the Resource Library on a Page''' <br />
 To add a link to a PDF file, login to the website and go to the page you wish to edit. Choose EDIT from the menu and click the paper/pencil icon to edit the copy. Then put your cursor in the text box where you want to add the PDF file link (the picture with the red arrow above it next to "Add-ons") and click on the file icon near the center of the toolbar.
@@ Line 90: / Line 90: @@
 Click OK to save the page. You will now be taken to the PDF file when you click on that icon.
-'''Other non-photo Resources'''
+'''Other non-photo Resources''' <br />
 Any resources you add to pages like images, videos, documents, and files can be stored in the Resource Library. When you edit a page, you can add them with one of four tools, the Image dialog, Flash Dialog, Multimedia Dialog and the Download Dialog.
-'''Content File Manager and Website File Manager'''
+'''Content File Manager and Website File Manager''' <br />
 These tools are typically used by developers and designers, and can be found in the Tools folder of the Navigator. The Content File Manager gives you access to the location where all files are stored for every function in Contensive. The Website File Manager gives you read and write access to the physical website space on the web server.